Guide for Zoom Security Settings | UCLA Health IT - Breadcrumb
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Zoom for Students - CCLE Docs - Main navigation
However, the Zoom captions will appear as the default captions in the video player on your CCLE site, and sometimes having the Zoom captions will prevent you and your students from seeing the machine-generated captions that Kaltura provides for you.
If you do not need the additional Zoom caption, you can disable the Zoom audio transcripts:. Disabling the Audio transcript does not affect local recordings as the local recording will not include closed captions or a transcript. When you have uploaded media to your CCLE site, the streaming service vendor, Kaltura, will automatically provide machine-generated captions. You can edit these captions in CCLE to increase the accuracy.
Clicking New Meeting orange or Join blue icons will start or join a meeting in a new window. At the top of the window, click the circle i, icon and you will find the Zoom Meeting ID. When you launch your Zoom meeting, Main content area displays the video feed or chosen icon of whoever is currently speaking, unless Share Screen is enabled see below.
Other user feeds will be displayed at the top of the page. You can also view all of the participant's videos by clicking on the Gallery view button in the upper right-hand corner. If you are the host of the meeting, Zoom calls this the Host Control. For more information, please see Zoom's Help Center about the host and co-host controls in Zoom meeting.
Allows you to control your own audio output. Allows controlling your video output by allowing you to turn your device camera on or off. Adjust your meeting room security. Any settings changed in this button will take effect immediately. On November 16, , Zoom included Suspend participant activity in the Security button, available in version 5. Selecting this will immediately suspend all participant activities, which will mute all video and audio, stop screen sharing, end-all breakout rooms, and pause recording.
If you have selected to Suspend participant activity , you will need to click on the Security button to restore each function that was suspended. Please see Zoom's November News Update for more information. Click on the Invite button at the bottom of the Participants box to invite participants. Then click on the Email tab in the window that pops up. Make host, the Make host can be revoked by the Reclaim host , located at the Participants bottom right, three dots, screen shot.
The Zoom chatbox can be opened by clicking on Chat. The chatbox allows you to communicate with all participants or select specific participants to send messages to by clicking their name in the participant's list on the left. Instructors can deactivate the private chat between students. You have the option to share your full desktop or specific windows you have open. By default, only the Host can screen share. Select Advanced Sharing Options. Under the Who can share?
If you want to share a video and would like the participants to hear the audio from the video, make sure the Share sound is checked on, multiple ways to do this, see screenshots, Share Screen or More When the Optimize for video clip, is turned on, a Popup will show, 'The video thumbnails are minimized to optimize full-screen video clip screen sharing.
TIP: If you are presenting a large group, it is recommended that you change your settings so that only you can share your screen to prevent anyone from disrupting the presentation. To do this, hover over the bottom of the Zoom box until the icons appear, then click on the up arrow to the right of the Share Screen button, then select Advanced Sharing Options In the window, under the heading Who can share? If Annotation is enabled in your Zoom profile settings , Annotate the screen you are sharing by clicking the Annotate icon to open the Annotate toolbar.
Using Annotate, you can draw and highlight parts of the page you are sharing. You can also erase, undo, or redo annotations.
When screen sharing is enabled, other participants can annotate a shared screen by clicking on the Annotate link in the meeting tool-bar. The meeting host can prevent this by while in Share screen, click on the More button in the Zoom Meeting Controls, then click Disable Annotation for Others. It will ask you to install a Plugin the first time you do this. To move your position on the screen, click and drag on your photo.
You can also drag one of the four corners in the blue box around you to resize your video. Alternatively, you can click the three dots next to the slide number see below to resize your video. Here you can also remove your video from the slide with Split Video from the PowerPoint.
To move forward in your PowerPoint, click the right arrow. For more help, see Zoom documentation: Zoom slides as Virtual Background. So you may not need to do the following below. Please see Enabling Live transcriptions in your Zoom meeting if you would like to enable the Zoom live automated captions. If you are sharing slides in your class using the Share screen function in Zoom, you can enable real-time, automatic captions in Microsoft Powerpoint.
PowerPoint can transcribe your words as you present and display them on-screen as captions in the same language you are speaking, or as subtitles translated to another language. You will need to have a Microsoft Office account in order to do so, you can follow the instruction from Microsoft Support website.
Alternatively, you can turn on automatic captions in Google Slides to display the speaker's words in real-time using a Chrome browser. However, only U. English is currently available. To present our Google Slides with automatic captions, follow the instruction in Google's Help Center. There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting.
If you have dual monitors, you can share a slide show while viewing presenter's notes in another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. Zoom help has a complete article. The polling feature for scheduled meetings allows the Host to create either single choice or multiple choice polling questions, which you need to create before your meetings start.
Host, Alternative hosts, and Co-hosts see Roles can launch the poll in a Zoom meeting once it has been created. If you use Zoom via the integration in CCLE then the logs should show the participant's name and email, submitted time, the question, and their response. Visit Zoom's documentation site to learn more about how to create and launch polls and how to download a report with poll results.
Create a generic poll question for your Zoom meeting room if you want to ask questions on the fly or do not have any preplanned question before class time. The Host will see the Edit button but the Co-hosts do not have the Edit button. As of September 22, , Zoom, Version 5. Note: If you record your meeting, the poll questions and results do not appear in the recording. It is a good idea to read your question and response options out-loud so those who are watching the recording can hear the question and response options.
You should also read the question and the result options as well. If you record your meeting to the Zoom Cloud, you can get a snapshot of the poll results. You will need to enable the setting to save poll results once:.
Click on the link to your recording. Below the video preview image, you will see your poll question. Click on the link to the poll question to see the results, or click on the down arrow to the right of the poll name to download a csv export of the poll results. Hover your mouse to the bottom of the Zoom window, and a set of tools will appear. Clicking Record starts recording for the session. You will have an option to store your recording on your computer or in the cloud.
You can pause or stop recording at any time. The record button will be replaced by a button to either pause or stop the recording. Recordings will be stored locally on your computer typically in your Document folder. You can verify where your local recording will be stored or change the destination folder by opening your Zoom app, clicking on the gear icon in the upper right-hand corner of the app, clicking Recording in the left hand navigation, and clicking on the Change button.
Once the meeting is complete, the recording will be converted and saved to your computer. You will be able to play full meetings with video or just audio, delete recordings, or open the file folder to access the recording file.
If you are the host and logged into the Zoom meeting, you will have the option available to you when you click the Record button at the bottom of the Zoom meeting bar. You can then access your Zoom Cloud recording in ucla. If you are using uclahs. To save time and internet bandwidth, when you record to Zoom cloud, the recordings will be automatically sent to CCLE.
You can then choose where you want to link the videos within your CCLE site, instructions will be below. Zoom Cloud Recordings are stored under the host who created the Zoom meeting. To view the recording in Zoom Cloud Recording, sign into ucla.
Finally, click the Cloud Recordings at the top of the page. Once your Zoom Cloud Recording has finished processes in your ucla. Please give both the Zoom Cloud Recording processing and transfer to the streaming service provider time to process before linking the recording to your CCLE site. As it to may be shared with participants who could not participate in the session.
If you decide to record your live lectures in Zoom, please let everyone BEFORE the lecture that it will be recorded and how it will be used. This will help students prepare how they appear or what they decided to speak during the recording.
Be as transparent as possible. If the students do object, let them know up to what part you will be recording and when recording will be turned off. For suggested notice, the language that University shared for Approved tools:.
As the host, I will be recording this session. The recording feature for others is disabled so that no one else will be able to record this session through Zoom. No recording by other means is permitted. This session will be posted on the CCLE class website unless otherwise notified.
If you have privacy concerns and do not wish to appear in the recording, do not turn on your video. If you also prefer to use a pseudonym instead of your name, please let me know what name you will be using so that I know who you are during the session. If you have questions or concerns about this, please contact me. Pursuant to the terms of the agreement between the vendor and UCLA, the data is used solely for this purpose and the vendor is prohibited from redisclosing this information.
UCLA also does not use the data for any other purpose. Recordings will be deleted when no longer necessary. However, the recording may become part of an administrative disciplinary record if misconduct occurs during a videoconference.
On the day of the lecture, remind students once again before the recording starts. If you do decide to post the lecture, please use your CCLE site or to a secure area that requires students to be enrolled and logged in with their UCLA logon. Recording to the cloud is advantageous because it allows you to save space on your computer. However, you may wish to record both to the cloud and locally so you can keep a copy of the recording on your computer as a backup.
If you do not have a co-host to help but would still like to have the video file on your computer, it would be best to just record locally. To do this: Local Recording settings. For more information about pinning or spotlighting a video in Zoom, please visit Zoom's Help Center. Please call to find out if a room can support a video or web conference. We serve rooms in:.
Simply click on the link provided by the meeting host, launch the Zoom meetings app, and connect your audio. Users without Zoom accounts may still attend your meetings by clicking the meeting invite link and following the prompts. Only hosts may start a recording; attendees must request recording ability from the host.
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Once a quarter, please make sure you have completed the following before your first day of classes:. Keep in mind you will need sufficient internet connection to live stream your Zoom sessions. View this animated image for how you can check your Zoom app for updates and signing into the Zoom app with your UCLA logon:. Find other ways to update your Zoom app on the Zoom Help Center site. If you see a message that says, "Please wait for the host to start this meeting," you will need zoom ucla download wait for your instructor to launch the room.
Once the instructor has joined the room, you will be automatically added to the ссылка you do not need to relaunch the room. If you can play audio on your computer this is the zoom ucla download optionselect Join Audio zoom ucla download Computer. If you have done this and you still can't hear zoom ucla download audio, please reboot your computer and try to relaunch the meeting room.
Search Need Help. Submit a help request Contact local support. What's new? This video will show you how to participate in a Zoom meeting as a student. Categories : Zoom Students Third-party tools.
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